Minutes- 12/5/12
Tuesday, January 15, 2013 7:50 PM

Executive Committee
Wednesday, December 5, 2012
7:00 PM

Members Present: Jon Knox (chair), Ted Blank (treasurer), Linda Hinderscheit (secretary)

Absent: Chris Harkness (vice chair)

Staff Present: Jessie Bronk

Others Present: Bill Sylvester

Meeting Minutes

I. Call to Order at 7:00 p.m.

II. Copier Lease Any Response: We have not heard back on the letter we sent to the copier company requesting our contract. Ted recommended we send the request again, and if we don’t hear anything we can look at possibly stopping payment on the lease.

III. Board Response to Ward 5: We sent a letter regarding the District 6 and District 10 proposed boundary changes to Ward 5 on November 30. We have not heard a response yet.

a. January Boundary Meeting: There will be a meeting on January 9 at Black Bear Crossings about the proposed boundary changes. Planning and Economic Development (PED) will host the meeting.

IV. CIB Proposals / Task Force Application: Jessie has not heard of any additional CIB proposals aside from the Chelsea Heights playground proposal. Jessie created an application for task force candidates and will start promoting it in the e-newsletter.

V. Land Use Action Items: There were no action items at the Monday Land Use meeting. Land Use sent a letter of support for the Hmong Academy sound level variance.

VI. Annual City Grants and Budget: Jessie recommends for 2013 that the Executive Committee assist with updating the work plans for our Citizen Participation and Crime Prevention City grant applications. Our work plans highlight four goals: inform, inspire, influence and strengthen. Each committee member will review one goal. Ted- inform, Chris- inspire, Linda- influence, Jon- strengthen. Ted presented a preliminary budget for 2013, which currently has a deficit of about $2,600. The committee discussed adjustments to the budget.

VII. COPP funding: Letters of interest for Ward 4 COPP funding is due December 14. Jessie has prepared a letter and shared it with the committee. We are requesting %6,000 for our intern for 400 hours of work at $15.00/hour. The committee suggested that Jessie include more about the success of our intern in 2012 and the need for continuity with his work in 2013.

VIII. Linda’s Addition to Board Manual: Linda has drafted an addition to board manuals, which includes the procedure for board members to take action a s a member of the Council. A new title was suggested for the document: “Individual Responsibility as a Member of the Board.”

IX. Honor Roll Bill: The committee approved a donation of $60.00 (requested by District 16) to the district council Neighborhood Assembly Account, which helps to fund the annual Neighborhood Honor Roll.

X. Cabinet purchase for Office: Jessie priced out 4 drawer file cabinets and was approved to purchase a new cabinet at an office supply store.

XI. District Plan: The District Plan ad hoc Committee needs to be extended for 2013. COPP funding is being requested to continue the work with our intern, Theo.

XII. Fundraising Letter: The committee helped to seal letters during the meeting. The letter will be mailed shortly. The committee recommended sending letters to District 10 businesses as well.

XIII. Comings and goings: Ted recommended that Jessie follow up with Councilmember Russ Stark again about our letter that was submitted in August about Animal Control’s procedures on potentially dangerous dog. Jessie recommended that the committee review Council policies for any updates that are needed. The committee will review one policy each month, and will start with reviewing our financial policy. Ted has begun reviewing the policy and will be meeting soon with Linda’s Accounting.

XIV. Adjourn at approximately 8:50 p.m.

Minutes respectfully submitted by Jessie Currier

District 10 Como Community Council | 1224 Lexington Pkwy N, Saint Paul, MN 55103 | 651.644.3889 | district10 [at] district10comopark.org

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